Bidding, Evaluation, Negotiation and Contract Award

Introduction

Training ini khusus didesain untuk organisasi dan perusahaan yang ingin mencapai superioritas dalam purchasing, procurement, tendering dan kontrak baik untuk keperluan operations ataupun project. Peserta akan mendapatkan detail kemampuan khusus yang akan memberikan posisi yang kompetitif dengan mengoptimasi kontribusi supplier.

Peserta akan lebih meningkatkan keahlian dan kompetensi dalam mempersiapkan paket tender yang akan menarik potensial bidder yang terbaik. Dengan mengadopsi best practice dalam strategi kontrak, peserta diharapkan akan mempelajari bagaimana membuat strategi tender yang akan meyakikan bahwa supplier terbaik yang akan terpilih dari segi nilai nilai financial dan keuangan.

Objectives

Setelah mengikuti training ini pseserta diharapkan akan mampu untuk:

• Mengerti mengapa suatu operasi atau project tidak berhasil dan alasan alasannya.
• Menganalisa perbedaan antara Kebutuhan dan Keinginan dari end user
• Mengaplikasikan teknis teknis interpersonal untuk meningkatkan komunikasi dengan stakeholders.
• Menentukan berbagai macam resiko yang berkaitan dengan persiapan paket tender.
• Mengimplementasikan suatu criteria evaluasi yang dinamik dan beretika
• Mampu menerapkan tekniks negosisai yang terbaik sesuai dengan kondisi yang menguntungkan keduabelah pihak.

Outline

Day 1

Determining the Bidding Process within the Organization

• Determining the actual requirements
• Understanding the scope, budget and time
• Forming the bid team
• Choosing Open or Selective Bidding
• Agreeing the bid evaluation criteria
• Engagement with the internal key stakeholders

Preparing the Bid Package, Pre-qualification and Issuing the ITT

• Bid Documents
• Contract Terms and Conditions
• Drawings and Specifications
• The process - expressions of interest, pre-qualification questionnaires, ITTs
• Proposed contract documents
• Pre-Bid Conference

Day 2

Bid Opening and Bid Evaluation Process

• The key to best practice evaluations
• Evaluation methods
• Requirement to distinguish between selection and award criteria
• Use of a scoring model to evaluate price and dealing with the lowest price approach
• Most economically advantageous tender (MEAT) approach - A balance between quality and cost

Awarding the Contract and Post Tender Negotiations

• Cautious Rejection of Bidders
• Determining what is Successful Delivery of the contract
• Agreeing Contract Terms and Conditions, SLAs and KPIs
• Negotiation basics and the Ethics of Negotiation
• Common Negotiating Mistakes
• Persuasion methods, counteraction strategies, common tools and tactics for a Win-Win Negotiation

Day 3

Managing the Contract Post Award and Performance Management

• Introduction to basic contract law
• Forming the contract
• Contract Modifications
• Performance management
• Contract termination and exit
• Lessons Learned

Training Duration: 3 Days

Participants

• Contracts, Contract Administration Professionals
• Tendering, Purchasing, Project Management Professionals
• Engineering, Operational, Finance, and Maintenance Professionals
• Others who are involved in the planning, evaluation, preparation and management of tenders, specifications, awards, and contracts that cover the acquisition of materials, equipment, and services and who are in organizations whose leadership want high levels of competency in those involved in these activities

Course Leader :

Expert Trainer

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